seoul convetion bureau

International Conferences
SUPPORT & SERVICE​ PLUS SEOUL International Conferences
PLUS SEOUL provides comprehensive support to international conferences
held in Seoul through their entire cycle from bidding to promotion and hosting
Request for support

Eligibility

Seoul offers subvention to support international conferences and meetings that meet all the following criteria according to the event type.
  • International conferences
    organized by entities that are
    members of international
    organizations
    • Over 300 attendants
    • Over 100 foreign attendants from more
      than five countries
    • International conferences held for three
      days or longer
  • International conferences
    organized by entities that are
    not members of international
    organizations
    • Over 150 attendants
    • International conferences held for two
      days or longer
  • Other small-and mid-sized
    international conferences
    • Over 50 attendants
    • International conferences deemed highly
      impactful

Application and support process

  • 01

    Apply

    (at least three months prior to the start date)

    Automated on-line
    application

  • 02

    Approval

    Approval notified based on the SMG support standards

  • 03

    Notification
    of the
    approval status

    (prior to attraction, promotion and hosting)

    E-mail notification on the approval status and support details

  • 04

    Event execution

    Event execution and preparation of supporting document

  • 05

    Online submission of results reports

    Within one month after event completion (activity)

  • 06

    Final decision issued on support and grant amounts after review of results reports

    Final decision to be notified through email

  • 07

    Grant payments

    (Paid to the requesting organizer or the relevant agency)

    Payments within one month after notification

Core Benefit

· Required : More than 50 international participants for academic societies, addociations, groups and organizations that host an international conference for more than two days in Seoul
Support
Details
Bidding
Stage
Bidding activities to bring International Conference to Seoul
  • Bidding participation committee: Accommodation (Standard room/limited time only), flight (economy class), registration fee (maximum 3 participants including local agency)
  • Promotional materials making (ex: souvenir, banner, printed and/or on-screen materials)
  • Assistance for the preparation of bid proposals & Presentations
  • Joint bidding activities abroad (ex: hosting an official dinner)
  • Promotional booth production and management

Financial Support Subvention for up to KRW 30 Million (Once a year, Up to Two times)

Promoting
Stage
Promotional activities after confirming to hold International Conference in Seoul
  • Promotion Organizing committee: Accommodation (Standard room/limited time only), flight (economy class), registration fee (maximum 3 participants including local agency)
  • Promotional materials making (ex: souvenir, banner, printed and/or on-screen materials)
  • Joint bidding activities abroad (ex: hosting an official dinner)
  • Promotional booth production and management
  • Pre-approval required to support the participation of the conferences/meetings in relation
  • Support for Promotional Stage is limited to the conferences directly related to the International Conferences in submitted application

Financial Support Subvention for up to KRW 20 Million (Once a year, Up to Two times)

Hosting
Stage
Hosting International Conferences in Seoul in calendar year
  • Venue rental for the convention center or designated meeting venue in Seoul
  • High-tech equipment rental
  • Promotional materials making (ex: souvenir, banner, printed and/or on-screen materials)
  • Official dinners (ex: Welcome/Gala dinner)
  • Separate Customized experience support is available

Financial Support Subvention for up to KRW 200 Million

  • Convergence MICE Exhibition support recipient is not eligible for applying for International Conference support. (Duplication is not allowed.)
  • ONLY the Supports listed above are going to be covered.
  • Upon the completion of the MICE event submitted for approval, support is going to be given within the pre-approved amount with required documents in notification email.

​Special addition for 2020


· Additional 10% of pre-approved financial support to be offered to the conferences, which was delayed yet hosted again within the year.



Customized Experiences

· Required: For international conferences with over 1,000 participants, of which at least 500 are international participants during the hosting stage

Hosting Support

  • Promotional MaterialsSeoul welcome kit contains souvenirs and Seoul
    guide map
    Learn More
  • Seoul MICE SupportersHalf of labor cost covered with each supporter
    working 8 hours daily
    Learn More

Customized Experience Support

· Requirement for Application:
  - Number of International participants 200-1000: Choice of 2 supports
  - Number of International participants more than 1000: Choice of 3 supports (Seoul Promotional Booth is given for this category)
  - Repeated hosting of International Conferences in Seoul: Additional 1 support
  • Event App Development:

    • Promoting an eco-friendly and sustainable conferences
  • Seoul Promotional Booth:

    • Providing hand-on experience (such as trying traditional Korean clothing) and local tour program information
  • Wi-fi Usage:

    • Providing the high-speed wireless internet services at the event venue
  • AI Robot Rental:

    • Providing AI robot rental service to aid different task around the event venue
  • Subway Pass:

    • Providing Subway Journey Ticket to experience convenient Subway transportation system
  • Airport Concierge Desk:

    • Welcoming and assisting international MICE participants starting from the arrival
  • Give-Back-to-Local:

    • Donating relevant amount (calculated accordingly to the use of Event App during the event) to the local institution in need in the name of the hosting organization
  • Opening a Public Session:

    • Providing opportunities to the local citizens to learn about the main topic or topics related to of the conference (offered for a limited time only)
  • Welcoming Companions:

    • Providing one-day tour program or lunch for the companions of the international participants
   
  • Financial support recipients agree to credit Seoul City for sponsorship, and also adhere to guidelines regarding publicity of the Seoul City logo.
    Organizer must pay for expenses first, and will receive financial support upon conclusion of the event and submission of the required post-event documents.

Withdraw or Reduction/Refund of Support
- When false information is found in submitted application, the support will be reassessed.
- Not submitting follow-up documents required for the support to be released.
- When the required condition (for example, exposure the logo of Seoul Metropolitan Government on pictures) is not met, the support will be reassessed.
- When logos are used for purposes not pre-approved by Seoul Convention Bureau, the support will be reassessed.
- When the hosting city is changed after receiving and executing support at bidding and promoting stages, the support needs to be refunded.
- The hosting organization has caused any public dispute conflicting with SCB’s public message, the support will be reassessed or requested to be repaid back to SCB at any stage.

Contact Information

    • International Conference Support:
    • Tel: 02-3877-0826/0859
    • Email: ​convention@sto.or.kr
plus seoul

Customized MICE support program
that can only be experienced in Seoul

Seoul Convention Bureau offers various benefits to make your MICE event more valuable and sustainable through PLUS SEOUL. Experience Seoul's special MICE support program right now.
Learn More


Seoul Promotional Materials

  • Seoul Welcome Kit
    SCB support Seoul Welcome Kit including souvenir and Seoul guide map for groups with at least 50 international participants
  • How to Apply
    Local agencies can apply via our One-stop Service at http://korean.miceseoul.com/
  • Please complete your application at least 1 month before
Contact
Promotional Materials (+82-2-3788-8142, lihwanam@sto.or.kr)

Seoul MICE Supporters

  • Seoul MICE Supporters
    A highly trained and dedicated pool of multilingual personnel chosen from convention-related departments of universities able to provide support for a wide variety of operations for your international conferences or corporates or corporate meetingsinSeoul
  • How to Apply
    Local agencies can apply via our One-stop Service at http://korean.miceseoul.com/
  • Please complete your application at least 1 month before
Contact
Seoul MICE Supporters (+82-2-3788-8161, jm.cheon@sto.or.kr)